LEGAL INFORMATION
Company details:
Besloten vennootschap Y Legal
company address at B-8000 Bruges, Julius & Maurits Sabbestraat 2a / 003.
RPR Ghent, divison Bruges
KBO 0892269940
VAT BE0892269940
office address at B-8000 Bruges, Werfstraat 5.
Lawyer: Yves Van Damme
Yves Van Damme is registered with the West Flanders Bar.
The professional liability insurance:
Without prejudice to the exclusions of liability and the limitations of liability stipulated in the General Terms and Conditions, the professional liability of BV Y Legal and Yves Van Damme is insured (since 1 January 2013) with MS AMLIN INSURANCE SE (with registered office at Koning Albert II-laan 37, 1030 Brussels, leading insurer and co-insurer for a limited share), ZURICH INSURANCE PLC, BELGIUM BRANCH (with registered office at Da Vincilaan 5, 1930 Zaventem, co-insurer for a limited share) and KBC VERZEKERINGEN NV (with registered office at Professor R. Van Overstraetenplein 2, 3000 Leuven, co-insurer for a limited share) under policy LXX034899 “Civil professional liability of lawyers – Order of Flemish Bars”
Contact details of the competent authorities:
Yves Van Damme is admitted to practice as a lawyer by a decision of the West Flanders Bar Association Langestraat 120 8000 BRUGGE Telephone: 32 (50) 33 16 80 Fax: 32 (50) 34 66 72 e-mail: info@baliewestvlaanderen.be website: www.baliewestvlaanderen.be.
BV Y Legal processes personal data in the provision of its services. The competent authority in this regard is the Data Protection Authority, Drukpersstraat 35, 1000 Brussels Telephone: 32 (0)2 274 48 00 Fax: 32 (0)2 274 48 35 E-mail: contact@apd-gba.be Website: www.gegevensbeschermingsautoriteit.be
The codes of conduct that apply:
The regulations of the Order of Flemish Bars, including the Code of Ethics for Lawyers. These can be consulted at www.advocaat.be and in the Belgian Official Gazette (www.belgielex.be).
Complaints handling:
If a client requires further information or has a complaint, he can contact BV Y Legal:
by post to the address: 8000 Bruges, Werfstraat 5,
by e-mail at: yves@ylegal.be
or by telephone on: 32 476 330 849
A client can contact the West Flanders Bar:
West Flanders Counter Langestraat 120 8000 BRUGGE Telephone: 32 (50) 33 16 80 Fax: 32 (50) 34 66 72 E-mail: info@baliewestvlaanderen.be Website: www.baliewestvlaanderen.be.
If the client is a consumer, he can also contact the ombudsman service established by the Order of Flemish Bars: Consumer Dispute Ombudsman Legal Profession Staatsbladsstraat 8 1000 Brussels Telephone: 32 (2) 307 72 20 Fax: 32 (2) 307 72 21 E-mail: oca@ligeca.be Website: www.oca.ligeca.be
Privacy Statement
(version 30/04/2025)
Your privacy is important to us.
ll personal data that we receive from you as a (contact person of a) client will be processed in accordance with the applicable data protection regulations, in particular the General Data Protection Regulation 2016/679 of 27 April 2016 (“GDPR”), as well as this privacy statement.
This privacy statement provides you with more information about which personal data we process, why we process it, how we obtain it, how long we keep it and with whom we share it. In addition, you will receive more information regarding the exercise of your rights.
1 / IDENTITY AND CONTACT DETAILS
The controller of your personal data is the following legal entity:
BV and Legal
Julius & Maurits Sabbestraat 2a/003, 8000 Bruges
Company number: 0892.269.940
If you have any questions about the processing of your personal data, you can always contact us:
- by post: to the above address, stating “Privacy”
- by email: yves@ylegal.be
- by telephone: 32 476 330 849
2 / PURPOSES
We process your personal data for one or more of the following purposes:
- Legal services to clients
- Compliance with money laundering prevention and anti-fraud legislation
- Newsletters and other commercial communications
- Billing and accounting
- Dispute management
Below you can find per purpose which personal data we process, why we process it, how we obtain it, how long we keep it and with whom we share it.
2.1 / Legal services to clients
In order to provide legal services to our clients, we may process your personal identification data (name, (company) address, e-mail address, telephone number), identification data issued by the government (identity card number, passport number, driving licence number, pension number, number plate, company number, VAT number), personal characteristics (gender, date of birth, place of birth, language, nationality), family data (possibly also data relating to minors), financial data (bank account number, method of payment) and any other information provided to us for the handling of your case or personal data relating to criminal convictions and offences).
The processing of these personal data allows us to provide legal advice, draw up legal deeds and documents, represent our clients in court, in arbitration or before administrative or similar bodies, provide assistance in negotiations and/or the conclusion of contracts, provide assistance in mediation, provide assistance in police or similar interrogations, take on mandates (trustee, debt mediator, administrator, etc.), offer legal training, ensure follow-up in the event of cessation of our activities, etc.
The legal basis for processing your personal data is based on:
- in the case of a private client: concluding and executing an agreement for legal services with the client (art. 6.1, b) GDPR). If we pass on your personal data to banks and insurance companies, a technical advisor, a notary, a judicial administrator or another judicial representative at the request of these third parties, we will ask your consent to do so (art. 6.1, a) GDPR), unless there is a court order requiring the transfer. If we pass on your personal data to the successor lawyer in the event of termination of our professional activity, we will ask your consent to do so (art. 6.1, a) GDPR).
- in the case of a professional client/other parties: our legitimate interest to be able to provide our legal services to our client (art. 6.1, f) GDPR).
In the event of the exercise of a mandate as a judicial agent, the legal basis is based on a task of general interest arising from the judicial mandate and the legal provisions of the Judicial Code (art. 6.1, e) GDPR).
The legal basis for the processing of special categories of personal data and/or criminal law personal data is based on the institution, exercise or substantiation of legal proceedings (Article 9.2, f) GDPR) or on the defence of the interests of our clients (Article 10 GDPR in conjunction with Article 10.1, 2° of the Personal Data Protection Act).
We obtain this personal data directly from you and/or indirectly via a third party.
For the purposes of providing legal services to our clients, we retain your personal data for up to 10 years after the file has been closed (plus a verification period of 1 year).
We share this personal data only if necessary with third parties with whom we collaborate in the context of providing our legal services (courts and police services, bailiffs, lawyer(s) of the opposing party or a professional opposing party acting without the assistance of a lawyer, successor lawyer, banks and insurance companies, healthcare institutions, a technical advisor, a forensic psychologist, expert or a judicial representative (e.g. notary, judicial administrator) appointed by judgment or ruling). In addition, third parties with whom we collaborate for the storage and management of our data also have access to this personal data (IT providers). A list of these third parties with whom we collaborate can be presented upon simple written request.
2.2 / Compliance with money laundering prevention and anti-fraud legislation
For the purposes of compliance with anti-money laundering and anti-fraud legislation, we may process your personal identification data (name, (company) address, e-mail address, telephone and fax number), national register number, identification data issued by the government (identity card number, passport number, company number, VAT number), financial data (transactions for or on behalf of the client), personal characteristics (date of birth, place of birth, gender, language, nationality), judicial data (convictions, ongoing disputes) and any other information that we must request and/or receive in this context.
The processing of these personal data allows us to comply with, among other things, money laundering prevention and anti-fraud legislation.
The legal basis for processing your personal data is based on the legal obligation as described in the Act of 18 September 2017 on the prevention of money laundering and terrorist financing (Art. 6.1, c) GDPR) – and to the extent that the processing goes beyond what is strictly necessary for compliance with these legal obligations (e.g. in the context of the general identification obligation) – our legitimate interest in being vigilant against money laundering practices in the context of our legal services (Art. 6.1, f) GDPR).
We obtain this personal data directly from you and/or indirectly via a third party.
For the purposes of compliance with money laundering prevention and anti-fraud legislation, we retain your personal data for up to 10 years after the last file has been closed (plus a verification period of 1 year), unless they need to be retained for a longer period in the context of a specific crime.
We share this personal data only if necessary with third parties with whom we collaborate in the context of compliance with money laundering prevention and anti-fraud legislation (government services, courts and police services, lawyer, the president of the Bar). In addition, third parties with whom we collaborate for the storage and management of our data also have access to this personal data (IT providers). A list of these third parties with whom we collaborate can be presented upon simple written request.
2.3 / Billing and accounting
For the purpose of invoicing and our accounting obligations, we may process your personal identification data (name, (company) address, email address, telephone number), identification data issued by the government (company number, VAT number), financial data (bank account number, method of payment) and performances/services provided.
The processing of this personal data allows us to draw up our invoices, to keep our accounts and to comply with accounting obligations, including the preparation of annual accounts. This is necessary to comply with our accounting obligations.
The legal basis for the processing of your personal data is based on various legal obligations, such as those contained in the Code of Economic Law (Article I.1 WER, Article III.82 WER, Article III.89 WER and Article III.90 WER), the Royal Decree WVV (double-entry bookkeeping), the Code of Companies and Associations (Article 3:1 WVV) and the Income Tax Code (Article 320 WIB) (Article 6.1, c) GDPR) and - to the extent that the processing goes beyond what is strictly necessary for compliance with these legal obligations - on the legitimate interest in keeping our accounts (Article 6.1, f) GDPR).
We obtain this personal data directly from you and/or indirectly via a third party.
For our billing and accounting purposes, we retain your personal data for up to 10 years after the end of the respective financial year (plus a 1-year verification period).
We share this personal data only with third parties with whom we collaborate in the context of our invoicing and accounting (our accounting firm, external auditor, government services, banks and insurance companies). In addition, third parties with whom we collaborate for the storage and management of our data also have access to this personal data (IT providers). A list of these third parties with whom we collaborate can be presented upon simple written request.
2.4 / Dispute management
For the purpose of managing potential disputes, we may process your personal identification data (name, (company) address, email address, telephone number), identification data issued by the government (identity card number, passport number, driving license number, pension number, license plate number, ...), information about profession and employment, financial data, judicial data and any other information that may be relevant for the management of a (potential) dispute.
The processing of these personal data allows us to defend our legitimate interests in all forms of dispute resolution and to administer them.
The legal basis for processing your personal data is based on our legitimate interest to protect the (contractual and non-contractual, statutory and other) rights of our law firm (Art. 6.1, f) GDPR).
We obtain this personal data [directly from you and/or indirectly via a third party].
For the purposes of our dispute management, we will retain your personal data for up to 5 years after the last appeal period has expired (longer if necessary, for example to comply with legal obligations) (plus a 1-year verification period).
We share this personal data [only with third parties with whom we collaborate in the context of our dispute management (external legal advisors) and with other parties if necessary (government services, judicial and police services, banking and insurance companies, our accounting firm, bailiffs and debt collection agencies). In addition, third parties with whom we collaborate for the storage and management of our data also have access to this personal data (IT providers)]. A list of these third parties with whom we collaborate can be presented upon simple written request.
3 / SECURITY
We have implemented appropriate technical and organizational measures to ensure the confidentiality of your personal data and to protect your data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access.
We have made the necessary contractual arrangements with the third parties with whom we work and do not transfer your personal data outside the European Economic Area without the guarantee that your data also enjoys an equivalent level of protection there.
4 / RIGHTS
You can always contact us to exercise the following rights:
- a request for access to or correction of your personal data;
- a request for erasure of your personal data;
- a request to restrict the processing of your personal data;
- an objection to the processing of your data;
- a request to withdraw your consent;
- an objection to fully automated individual decision-making without any human intervention that significantly affects you; and
- a complaint if you believe that we are not acting in accordance with applicable data protection legislation. You can also file a complaint with the Belgian Data Protection Authority.
You can always contact us to exercise your rights:
- by post: to the address stated at the beginning of this privacy statement, with the reference “Privacy”
- by email: yves@ylegal.be
- by telephone: 32 476 330 849
We respect all rights to which you are entitled under applicable law in relation to your personal data.
For those purposes for which the legal basis for processing personal data is a legitimate interest, you can always ask us for more information about the balancing of interests that we have carried out in that context (for more information, see PURPOSES).
For those purposes for which the legal basis for processing is a task of public interest or legitimate interest, you can exercise your right to object at any time to the processing of your personal data, stating reasons relating to your particular situation (for further information, see PURPOSES). We will cease processing your personal data unless we consider that there are compelling legitimate grounds which override the interests, rights and freedoms you invoke.
In order to be able to correctly follow up and respond to your requests, we process your personal data on the basis of our legal obligations arising from Chapter III in conjunction with Art. 5.2 GDPR (Art. 6.1, c) GDPR). We may ask you to motivate your request and/or to provide us with proof of identity, e.g. a copy of the front of your identity card.
5 / UPDATES
This privacy statement may be amended from time to time, within the limits of applicable data protection regulations. You can always access the most recent version via www.ylegal.be.